Cancer Staging Workflow Automation

Maintaining timely, accurate, and complete cancer incident and treatment data is a collaborative effort among Registrars and Physicians. The processes involved in gathering and maintaining this data are often manual, time consuming and error-prone. Today, you can improve these processes and create a seamless environment for managing the cancer staging process on-line.

FormFast’s Cancer Staging Workflow solution automates the process of routing cancer staging forms electronically, providing a simple and familiar interface for users to provide the required information. With a secure electronic system, the inefficiencies associated with paper processes are eliminated. No more mailing of forms, and no more lost or misplaced forms. The system even requires an electronic signature, where appropriate, before the user can move the form to the next stage of the workflow, eliminating that common deficiency.

For the Registrar, the system manages the workflow from beginning to end. Once the Registrar starts a workflow, the system handles the routing, sends alert messages and reminders to users, collects the data, and enables the Registrar to monitor the progress of each workflow item.

Physicians appreciate the task-oriented simplicity of the system, the familiarity of the electronic forms that are similar to the paper predecessors but optimized for ease of use, and the convenience of a system that integrates with technologies such as email, the internet, and portals.

All users appreciate the database connectivity of the forms which can be used to pre-fill data onto the form, eliminating much of the need for manually entering data redundantly. Additionally, the data collected can be stored in a database that is accessible for reporting, data mining, and the abstracting process. The final forms retain all of the staging information and can be archived, added to the permanent eMR, or transmitted electronically to a final end point.

Working with Certified Tumor Registrars, FormFast has developed a system for managing the processes, tasks, and documents involved in cancer staging. Leveraging the powerful workflow technology of FormFast’s FastFlow system, the Cancer Staging Workflow Solution represents an end-to-end process improvement for Cancer Registrars.

The solution provides a web browser-based interface to the latest AJCC Cancer Staging Forms. The users of the system have the ability to fill the forms, review the forms, electronically sign and automatically route the forms. The system can be configured to reflect the current workflow in your organization while providing the opportunity to further optimize the workflow for greater efficiency.